Accounts Payable Assistant

Objective: Responsible for performing a high volume of accounts payable transactions in our ERP system. Must have the ability to multi-task. Requires frequent interactions with vendors and departments within the company.  .

Education & Experience:

• Degree in Accounting, Finance, or a related field
• Excellent Communication skill in English both spoken and written
• 3+ years of accounts payable or related accounting experience
• Strong knowledge of the Accounts Payable payment process and payment types
• Thorough understanding of debits, credits, & general ledger
• Working knowledge of invoice processing, vendor reconciliations, general ledger coding, and accounts payable aging                                                                                                                                                             
• Strong working knowledge and understanding of the manufacturing process utilizing an ERP System (SAP preferred) and AI driven procurement platform (preferred).
• Extensive knowledge of Microsoft Office applilcations, emphasis on MS Excel, MS Word, MS PowerPoint and MS Power BI.
• (no direct reports)

 Competencies and skills:

• Intelligence mindset. The ability to listen and challenge conventional thinking.
• Disciplined. Performance-oriented, Team player
• Must possess deep analytical skills and the ability to problem solve and learn
• Strong integrity/Personal ethics
• Creative/Innovative Thinking
• Must possess the ability to work under pressure, in a fast paced environment; demonstrating agility and strong work ethic
• Relentless Drive for Improvement

Job Responsibilities:

• Process high-volume of invoice accurately and on time in the ERP for assigned cost centers. Verify coding, approvals and supporting documents.
• Perform three-way matching of invoices, purchase orders and receiving records. Verify invoices and adjustments. Follow up on stalled approval workflows.
• Reconcile vendor statements, resolve invoice and payment discrepancies, respond to inquiries and maintain accurate vendor account records.
• Reconcile AP aging to the general ledger monthly. Investigate aged items and document explanations with supporting evidence.
• Support ERP implementation and ongoing operations through testing, troubleshooting and coordination with external ERP partners.
• Maintain accurate, organized and accessible AP files. Support internal and external audits, special projects and other assigned duties.
• Maintain communication with vendors regarding payments, documentation, and status updates.
• Follow up on requisition and/or PO creation to support timely purchasing processes.
• Prepares and reviews month-end close deliverables to deliver accurate and timely financial reporting.
• Develops and maintains AP reports and dashboards (aging, past due, cah flow) and shares insights and recommendations with stakeholders.
• Maintains and refines AP procedures/SOPs; proposes control improvements and automation opportunities (e-invoicing, OCR, workflow).
• Coaches and provides informal training to entry-level staff; performs quality checks and shares best practices.

 Salary range: 22,650 - 28,310 pesos. 

Te ofrecemos: Vales de despensa - Fondo de ahorro - Plan de retiro - Aguinaldo superior al establecido por ley- Vacaciones de ley - Prima de vacaciones superior a la establecida por ley - Incentivo de producción mensual o incentivo anual de ventas.  Condicionado a resultados de desempeño de los KPIs de la empresa - Seguro de vida - Seguro de gastos médicos mayores para empleado(a) y su familia directa, hijos hasta los 23 años - Reparto de utilidades de acuerdo con los resultados de la empresa